Choose from a wide range of features, tailored to your needs.

ACCOUNTING & FINANCIAL CONTROL

  • Hierarchical accounts structure to ensure fully compliant financial reporting and tax calculation.
  • Multi-currency accounting, allowing sales and purchases in over 160 currencies.
  • Transaction templates to minimise errors due incorrect account postings.
  • Easy set-up of standing orders and direct debits to minimise manual input.
  • On screen bank reconciliation.
  • Supports sub-contracting and professional services organisations.
  • Supports CIS (Construction Industry Scheme) deductions and payments.
  • Set up payments schedules and payment stages.
  • Raise customer invoices directly from employee hours recorded.
  • Customisable deductions, including for pensions, court orders, attachment of earnings and student loan deductions.
  • Also includes reduction of allowance for higher earners.
  • Fixed asset register and automatic calculation of depreciation.
  • Automatic calculation of goods received not yet invoiced accruals.
  • Automatic calculation of project work in progress.
  • Full cost recovery overhead allocation.
  • Generate EC Sales List.
  • Email or print and sent statements to customers in multiple currencies.
  • Calculation of VAT on standard, cash, or flat rate basis.
  • Submit VAT Return and EC Sales List with HMRC, directly from the system.

CUSTOMER RELATIONSHIP MANAGEMENT (CRM)

  • Individual customer profiles to monitor all communication and details, including email, telephone, address, company status, internet addresses.
  • Contacts can be assigned to customers, suppliers or stand alone.
  • Track opportunities and assign pipeline status.
  • Add notes, raise events and attach documents to opportunities.
  • Raise estimate, quotes, orders and track back to the original enquiry.
  • Cross departmental or location specific customer contact lists.
  • Schedule appointments, communications or tasks per customer and set up reminders for future action.
  • Assign future tasks or actions to specific users.
  • Prepare and send quotes and estimates, and easily convert into sales.
  • Individual note entry to record historical communication and monitor relationship development.
  • Reporting for profitability, sales volume, order frequency, quotations, conversions, credit position / balance per customer.
  • Details of individual transactions / communication relating to a specific order or project.
  • Set up multiple delivery addresses.

PAYROLL & EMPLOYEE MANAGEMENT

  • HMRC compliant online payroll reporting under RTI.
  • Employee hours booked to projects, and departments.
  • Flexibility to run payroll for all or just a few, or even one, employee at a time.
  • Monitor and record employee hours worked including by type (e.g. basic, overtime, or holiday).
  • Define and set-up shift patterns, start and end times and available hours.
  • Payroll information recorded in individual employee records.
  • Record critical information per employee, including disciplinary and accreditation information.
  • Keep track of workflow and job progress remotely, without the need to “chase orders” or monitor employees through the business.

SALES LEDGER & REPORTING

  • Generation of quotations including cost build-up of manufactured products from components and process times.
  • Easy conversion from quotes, to orders, to sales invoices.
  • Report quotes and assign probability of success (sales funnel / prospects platform).
  • Recall earlier versions of quotes.
  • Flexibility to start from a quote, an order, or simply generate an invoice.
  • Copy, duplicate and edit quotes and orders.
  • Credit note and refund facility with option to restock returned items.
  • Improve On Time In Full (OTIF) delivery performance with highly visible sales order control.
  • Sales order or delivery schedules for longer term contracts.
  • Email order acknowledgements directly to customers.
  • Automatically create back-orders on part shipments.
  • Easily create repeat orders from previous orders.

SUPPLY CHAIN & PURCHASING

  • Individual supplier profiles to monitor all communication and details, including email, telephone, address, company status, internet addresses.
  • Quotation request from multiple suppliers.
  • Easy conversion between supplier quotes and purchase orders.
  • Good Received Notes (GRNs) & stock adjustments.
  • Serial numbering, both internal & supplier.
  • Product configuration & estimating tools with full cost reporting.
  • Receive goods against orders to ensure correct stock update.
  • Automatically convert supplier unit of measure to stock unit of measure on receipt of goods.
  • Payments certificates and Construction Industry Scheme (CIS).
  • Supports sub-contracting and professional services organisations.
  • Monitor supplier performance and record historical costs and transactions.
  • Reporting actual cost of purchases against expected.
  • Identify all outstanding orders and expected delivery dates.
  • Retentions and purchase contracts.
  • Cost variance reporting & monitoring.
  • Add any unforeseen purchases or costs directly to a job.

PROJECTS & DEPARTMENTS

  • Profit and loss by project or department.
  • Customisable invoicing and individual department or divisional identities.
  • Supports multiple trading names and brands within a single application.
  • Full cost recovery using turnover, cost or staff basis.
  • Customers and suppliers can be assigned to departments and projects.
  • Control project budgets and report actual performance against budget costs.

DISPATCH & SHIPPING CONTROL

  • Ship goods on individual or batch basis, including part dispatches and automatic creation of back orders.
  • Ship directly from an order, job or partially completed sales order.
  • Create miscellaneous item shipments.
  • Monitor OTIF (On Time In Full) performance.
  • Create standard or custom freight charges and add to final value or cost.
  • Print shipping and packing labels directly from the system.
  • Generate shipping lists for a particular date or period and control dispatch workflow.
  • Track packing costs and compare against estimated costs.

STOCK & INVENTORY CONTROL

  • Full Material Requirements Planning (MRP) system.
  • On-screen schedule of future stock movements bringing together sales / works order demand, purchase / works order availability, current stock, and minimum stock requirements.
  • Track and monitor current stock levels, including future requirements.
  • Operators can log actual stock usage at each stage of the production process, providing complete accuracy for stock and component usage.
  • Option to include projected sales demand.
  • System generated ‘suggested’ purchase and works orders.
  • Consolidation of material and component requirements to avoid creation of multiple purchase orders.
  • Easy creation of purchase / works orders.
  • System alert to warn of stock below minimum stock level.
  • Quickly identify free stock available to satisfy a sales enquiry (trial kitting).
  • Muliti-level Bills of Material (component make up) for manufactured products.
  • Maintain inventory accuracy with automatic updates from goods received notes (GRN), works order completions, dispatches, and stock take adjustments.
  • View process routing and manufacturing method for each stock item.
  • Standard and average costs for all parts.
  • Create, store and manage bills of material (component make up) for manufactured products.
  • Process routings (where and how long to produce) for manufactured products.
  • Automatic prompt to revalue products where a component cost has been amended.
  • Receive, dispatch and move stock between multiple stock locations including generation of multi-part delivery notes and stock movement notes.
  • Multiple stock locations.
  • Full Serial Numbering / Lot Numbering / Batch Traceability including both where used and where sourced reporting.
  • Supports the traceability and process recording associated with various ISO standards.

WORKS ORDER & PRODUCTION MANAGEMENT

  • Works order (instruction to make products) creation and maintenance.
  • Creation of works orders back-to-back with sales orders for one-off / bespoke items.
  • Automatic creation of works orders from MRP.
  • On screen interactive works orders.
  • Print Job Cards including stores requisition and routing instructions.
  • Update stock produced and issue of component stock on completion of works orders.
  • Raw material and stock demands updated automatically.
  • Report estimated vs actual job costs and duration.
  • Multi-level bills of materials and complex process routing.
  • Automatically update job costs with every works order transaction.
  • On screen drag and drop scheduling of resources.
  • Live production view encompassing shop floor data capture and operator entry to provide an instant and up-to-date overview of production.
  • Backwards and forwards scheduling of works order requirements.
  • Interactive scheduling to allow customised process routings or adjustments to scheduling.
  • Single screen display of all work in progress (WIP) to improve visibility across the entire business.
  • Set-up and amend capacity and workload per department or work centre by number of employees, machine speed or process duration.
  • Schedule final assembly parts through individual process routes.

QUALITY CONTROL MANAGEMENT

  • Generate rework or rejection / QC failure entries to monitor quality performance.
  • Quarantine parts for inspection.
  • Control over warranties, repairs and service agreements.
  • Avoid ongoing and repetitive quality control issues with part or process specific QC history.
  • Easily process return or credit requests from customers and maintain and improve customer satisfaction.

CUSTOMISED REPORTS AND FEATURES

  • Request customised reports to suit your individual business requirements.
  • Hands-on advice from our Support Account Managers who will help to understand your reporting needs.
  • Access to our advanced reporting database.
  • Access to on-site implementation and consulting with a Hudman expert for more complex issues.

SECURITY & ACCESS LEVELS

  • Create individual user levels to control access to sensitive information.
  • View system user transactions, including change date and type.
  • Create individual reports as standard per department.
  • Cloud based system with the highest levels of security.
  • Our servers run on Linux, eliminating virus issues.
  • Automated backup of data so that your business information is always safe.
  • UK based secure servers, compliant with ISO/IEC 27001:2013 and ISO/IEC 9001 best practice, for security, reliability and quality.
  • Encrypted and secure data transfer between the user machine and our servers to prevent interception of data flow.
  • Manual backups of data can also be carried out at any time by the user.

FULL TIME SUPPORT

  • Support to assist in making the system migration, or first use, as simple as possible.
  • Access support by email, phone or website.
  • A dedicated Account Manager, who will take the time to understand your business’ needs.
  • Access to on-site implementation and consulting with a Hudman expert.